When preparing a presentation for the APCDA Conference, here are some tips to keep in mind.
Consider the audience. Many do not have English as a first language:
- Speak slowly and articulate each word.
- Do not read directly from hard copy or slides. Your audience can read what you have written there.
- Use pauses and deliver sentences in a slow cadence.
- Engage with the audience. Ask a question to get a response, or note something familiar in the audience such as acknowledging a delegation from a country/region you visited.
- Audiences will remember success stories, case studies, and experiences.
- Audiences remember what they did and how they can apply it.
- It is more helpful to share experiences, lessons learned, and best practices rather than share lots of statistics.
When reporting research to an audience of counselors:
- Explain the problem and why it is important.
- Describe the methods and population studied in one paragraph or less.
- Completely skip the analysis and any statistical tables.
- Describe your findings succinctly.
- Explain what the results imply for providing career guidance to your targeted population(s).
Designing an interactive workshop:
- Get feedback from colleagues that your Power Point Presentation is clear and easy to understand.
- Have enough handouts for the anticipated number of attendees.
- At the beginning, explain what you hope to accomplish in the workshop.
- Give clear directions. Ask audience if they understand the directions.
- Allow enough time for participants to interact and carry out directions.
- Conclude with a synopsis of workshop goals and what participants did.
- Allow 5 – 10 minutes for questions/answers at end of the workshop.
Designing Power Point slides or visual aids that add value to both the content and entertainment:
- Your Power-Point presentation should contain the "outline" or "important points."
- Slides should include only key points -- the fewer words the better.
- Restrict yourself to a maximum of 5 points/statements per slide.
- Do not use clip art to fill space, unless it is related to the topic.
- Select dark or richly contrasting colors to enhance the visual readability.
- Provide your contact information on the first and last slide.
- Build a presentation to deliver in the amount of time allowed.
- Compose a talk that has a welcoming start, states the purpose for the presentation, then delivers the content and facts, and closes by reviewing three points for a conclusion.
- Be bold, smile, acknowledge applause, and say thank you.
Practice your presentation:
- Deliver your presentation to a small group of colleagues or in front of a mirror.
- Time yourself and allow 5 minutes for questions.
- Do not exceed your allowed time. Edit your presentation if necessary.